request for admin support
The WildSeed Society is seeking an experienced administrative consultant or company to support managing our administrative processes for our community. We are a community that focuses on caring relationships, big ideas, and innovation but struggles with maintaining the processes we invent.
We need a person or team of people who know how essential administrative and maintenance work is to innovative work. We are looking for someone or a team to start ASAP. We have a budget of $1200 a month and are hoping to negotiate a reasonable scope of on-going work within that budget.
The WildSeed Society is a political, spiritual and economic community that is inviting people to build a 21st century Underground Railroad together. We are building a series of refuges from the current exploitative world to new worlds where we all get to belong and be cared for - by focusing on Spiritual Liberation, Social Transformation and Economic Revolution. We seek to experiment and prototype our way into a new way of life - in community and in right relationship with the land.
We currently exist as an ecology of separate organizations that are in alignment with our spiritual and social principles. The administrative and operations work for this community is held by the Sacred Economy, one of said organizations, for the moment. We expect to have a few tasks for other organizations arise each month as well. Ideal candidates would be in alignment with our vision but clear that their role is administrative and not programmatic.
Ideal candidates would be comfortable helping us make our radical, spiritually informed, anti-capitalism outputs into something legible for bookkeepers, accountants and auditors.
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, national origin, sex, physical or mental disability, or age. BIPOC and queer and trans people of color are highly encouraged to apply.
Responsibilities Include:
- Schedule and send recurring emails
- Download/upload videos to the website
- Create events in Eventbrite
- Publish blog posts and podcast episodes
- Manage our Contact Us email and handle community requests
- Organize paperwork and documents
- Work with our finance team to prepare receipts and documents for bookkeeper
- Note-taking for internal and public meetings.
- Make basic updates on the website
- Schedule meetings and managing team calendar
- Do line edits for documents
Required Qualifications:
- 3+ years experience doing administrative work (at least 1 at a non-profit or community organization)
- Detail oriented and able to consistently follow operational processes
- Competent with using website platforms (preferably Kajabi but also can be Wix, Squarespace, Wordpress, etc) to update websites and create new web pages
- Competent in using Asana and/or other similar task management platforms
- Competent with using MailChimp and/or other similar email management platforms to send emails, manage lists, segment, automate emails, etc.
- Experience with high touch customer support and responding to their questions and requests
- Experience with scheduling and using Google Calendar to add appointments
- Competent in handling a large list of a wide range of small tasks
- Able to work and attend meetings that occur 10-5pm EST
- Experience line editing documents (grammar, sentence structure, etc.)
Preferred Qualifications
- Experience optimizing organizational processes
- Experience improving customer support experience
- Experience with using Kajabi to update websites and send emails
- Experience using invoicing platforms like Wave
- Experience creating, editing, and maintaining podcast
- Experience working with social justice organizations
- Familiarity with using Eventbrite and creating events in it
Application Process
Responses to the proposal should include:
- The name and resume of any potential contractors who would plan to work on this contract with us
- A list of past and current clients
- Two references
Please send resumes and/or portfolios to Reece Chenault at [email protected] and [email protected]. No cover letter is required.
